Rental agreement

Equipment rental agreement.
Full text.

These are the terms on which we rent equipment to companies. The agreement is signed at equipment handover — together with the handover protocol; equipment, dates, and location are filled in from the order. Version 2.2 of 7 October 2026.

Download PDF → Terms of Cooperation — summary →

This translation is provided for convenience. The legally binding version is the Polish original.

🤝Parties to the agreement

  1. Lessor: Media Rental Oleksandr Zakariya, al. Niepodległości 20/55, 02-653 Warsaw, NIP 5214048857, REGON 527183171.
  2. Lessee: the business entity identified in the order (name, address, NIP, representative).

§1Subject matter and rental period

  1. The Lessor makes available to the Lessee the equipment listed in Annex No. 1, together with accessories, the daily rate for each item, and serial numbers (where the Equipment has them) ("Equipment"), and the Lessee undertakes to pay the fee.
  2. Rental period: from [start date and time — from the order] to [return date and time — from the order] ("Return Date").
  3. Place of handover and return: [place of handover and return — from the order]. Place of Equipment use: [place of use — from the order]. Any change of place of use, including removal of the Equipment outside the territory of the Republic of Poland, requires the prior consent of the Lessor in documentary form.
  4. The Lessee declares that it enters into the agreement directly in connection with its business activity and that the agreement is of a professional nature for the Lessee, resulting in particular from the subject of its activity as disclosed in CEIDG or KRS.

§2Fee and payment

  1. The fee for rental is set out in the order, offer, or pro forma invoice, which form an integral part of the agreement.
  2. Unless the Parties have agreed otherwise in documentary form, the fee is payable in full prior to the handover of the Equipment. Until payment is made, the Lessor may withhold the handover of the Equipment, which does not release the Lessee from the obligations set out in §7.
  3. In the event of a delay in payment, the Lessor shall be entitled to statutory interest for delay in commercial transactions and compensation for debt recovery costs pursuant to the Act on Counteracting Excessive Delays in Commercial Transactions.

§3Equipment Handover

  1. Handover takes place on the basis of a handover protocol (Annex No. 2), specifying the items handed over, accessories, serial numbers (if the Equipment has them), and the technical and visual condition, with photographic documentation, if prepared. Signing of the protocol by the Lessee or an authorised person constitutes confirmation that the Equipment is complete and in working order, except for reservations entered in the protocol.
  2. The Lessee shall be liable for the acts and omissions of the person collecting the Equipment, the persons operating the Equipment, and the persons to whom the Lessee has granted access to the Equipment, as if they were the Lessee's own acts and omissions. The Lessor may refuse to hand over the Equipment to a person who does not present an identity document or authorisation.
  3. The Lessee declares that the Equipment will be operated by persons with the appropriate qualifications, and in the case of suspending the Equipment — by persons holding the certifications required by applicable regulations.

§4Use of Equipment

  1. The Lessee uses the Equipment in accordance with its intended purpose, the manufacturer's instructions, and health and safety regulations, in particular: protects the Equipment from precipitation, moisture, dust, and temperatures outside the range permitted by the manufacturer; powers the Equipment exclusively from a technically sound, secured installation with parameters required by the manufacturer; transports the Equipment in the transport cases in which it was handed over; suspends the Equipment only using safety devices (safety lines).
  2. Without the prior consent of the Lessor in documentary form, the Lessee may not: sublease the Equipment or make it available for free use to third parties; open, repair, or modify the Equipment; remove markings, labels, or serial numbers.
  3. The Lessee shall not leave the Equipment unattended in an unsecured location, in particular in a vehicle during the night.
  4. The Lessor has the right to inspect the manner of use of the Equipment at the place of use.

§5Lessee's Liability for Equipment

  1. From the moment of handover until the return of the Equipment, the Lessee bears the risk of its loss, destruction, and damage.
  2. Pursuant to Article 473 § 1 of the Civil Code, the Lessee shall be liable for loss, destruction, and damage to the Equipment regardless of fault, including when the damage arises as a result of: theft, burglary, robbery, misappropriation, or other acts of third parties; weather conditions; power surges, power outages, or defects in the electrical installation at the place of use; falling, flooding, or improper transport.
  3. In the event of loss or destruction of the Equipment, the Lessee shall pay the Lessor its replacement value, that is, the cost of purchasing brand-new equipment of the same or equivalent type at prices as of the date of payment, evidenced by an invoice or seller's offer. Damage whose repair cost exceeds 60% of the replacement value shall also be deemed destruction.
  4. In the event of damage to the Equipment, the Lessee shall cover: the cost of repair according to an invoice or service estimate, the cost of diagnosis and transport to the service centre, and the fee for the period during which the Equipment is excluded from rental at the day (24h) rate for each repair day, up to a maximum of 30 days. Accessories (in particular cables, covers, cases, and mounts) form part of the Equipment; their loss, destruction, or damage shall be settled in accordance with paragraphs 3 and 4.
  5. The Lessee shall notify the Lessor of the loss, destruction, or damage to the Equipment without delay, no later than within 12 hours of the event, in documentary form. In the event of theft, burglary, or robbery, the Lessee shall notify the Police and within 48 hours provide the Lessor with confirmation of the report filed.
  6. The conclusion of an insurance agreement by the Lessee does not limit the Lessee's liability towards the Lessor.

§6Return of Equipment

  1. The Lessee returns the Equipment on the Return Date, at the return location, complete, in a condition not worse than normal wear and tear, cleaned and packed as at the time of handover.
  2. Extension of the rental period requires the Lessor's consent expressed in documentary form prior to the expiry of the Return Date. Absence of consent constitutes a delay in return.
  3. Upon return, the Parties shall draw up a return protocol. If the Lessee does not participate in the collection, the protocol drawn up by the Lessor (together with photographic documentation, if prepared) shall be binding. Damage not visible upon return (in particular electronic defects) shall be reported by the Lessor to the Lessee within 3 business days of return, with a description and photographs; the Lessee may participate in the Equipment test at a time indicated by the Lessor.

§7Contractual Penalties

  1. For delay in the return of Equipment, the Lessee shall pay a contractual penalty of 150% of the day (24h) rate for the Equipment according to the Lessor's catalogue price list (excluding discounts) for each commenced day (24h) of delay.
  2. If the Equipment is not returned within 3 days of the Return Date and the Lessee does not respond to the demand sent to the contact details specified in the agreement, the Lessor may deem the Equipment lost and demand payment of the replacement value (§5 para. 3) together with the contractual penalty accrued until the date the Equipment is deemed lost. The Lessor may also notify law enforcement authorities. The Lessee is obliged to indicate the storage location of the Equipment and enable its collection; the costs of collection shall be borne by the Lessee.
  3. A Lessee who withdraws from the agreement prior to the handover of the Equipment (withdrawal fee, Article 396 of the Civil Code) shall pay: upon withdrawal more than 7 days before the commencement of the rental — 0%; from 7 to 3 days — 50%; less than 72 hours before the commencement of the rental or in the event of failure to collect the Equipment — 100% of the rental fee.
  4. The Lessor may seek compensation exceeding the amount of contractual penalties on general terms, in particular the costs of renting replacement equipment and lost orders.

§8Termination by the Lessor

  1. The Lessor may terminate the agreement without notice and demand the immediate return of the Equipment if the Lessee: uses the Equipment contrary to the agreement or its intended purpose, transfers it to third parties, changes the place of use without consent, is in arrears with payment, or has provided false information. The costs of collecting the Equipment shall be borne by the Lessee.

§9Lessor's Liability

  1. In the event of a defect or failure of the Equipment, the Lessor shall, at its own discretion, either replace the Equipment with functioning Equipment or reduce the fee proportionally to the period during which the Equipment was unfit for use.
  2. The Lessor's liability is limited to actual loss, excluding lost profits, and shall not exceed the rental fee for the defective Equipment. The limitation does not apply to damage caused intentionally or as a result of gross negligence, or to personal injury.
  3. The Lessor shall not be liable for damages arising from the use of the Equipment contrary to the agreement, the manufacturer's instructions, or by persons without the required qualifications.

§10Force Majeure

  1. Force majeure is an external event, independent of the will of the Parties and impossible to foresee or prevent. Force majeure does not release the Lessee from the obligation to pay or from liability under §5–§7. Force majeure shall in particular not include: theft or other acts of third parties, weather conditions, power failures, cancellation or relocation of an event.

§11Final Provisions

  1. Amendments and supplements to the agreement, including extension of the rental period, require documentary form (in particular e-mail messages) under pain of nullity.
  2. In matters not regulated herein, Polish law shall apply, in particular the Civil Code.
  3. Disputes shall be resolved by the court having jurisdiction over the Lessor's registered office.
  4. The following form an integral part of the agreement: Annex No. 1 — Equipment specification (day (24h) rate, serial numbers — if the Equipment has them); Annex No. 2 — handover and return protocol. In the event of discrepancies, the agreement takes precedence over the information published on mediarental.pl.
  5. Information on the processing of personal data is contained in the Lessor's privacy policy.

📎Annexes

  1. Annex No. 1 — Equipment specification with day (24h) rates (from the order).
  2. Annex No. 2 — Equipment handover report and Equipment return report.

Rental agreement template v2.2 of 7 October 2026. The agreement is intended for businesses (§1 sec. 4).